Sr. No. Dates of QAC Meetings
1

March 06, 2017

2

April 20, 2017

3

June 15, 2017

4

September 13, 2017

5 November 22, 2017
6

April 06, 2018

7

July 03, 2018

8

October 22, 2018

9

December 28, 2018

10

February 14, 2019

11

April 26, 2019

12

July 04, 2019

13

September 12, 2019

14

January 13,2020

15

May 20,2020

16

September 09,2020

17

December 31,2020

18

April 12,2021

19

July 08.2021

20

October 07, 2021

21

December 28,2021

22

March 10. 2022

23

August 29,2022

24

September 22, 2022

25

December 05,2022

26

March 15,2023

27

July 13,2023

28

September 05, 2023

QUALITY ENHANCEMENT CELL ACTIVITIES CALENDAR 2023 – 2024

Months QEC Activities
JULY Yearly Progress Report (YPR), 2022-2023
Graduating Students Exit Survey Report — Spring 2023
Course & Teacher Evaluation Survey Data Analysis – Spring 2023
Professional development Workshop on “How to conduct a scientific Research”
41st QAC Meeting
Participation in Board of Studies meeting
Participation in Academic Council meeting
AUGUST Yearly Progress Report (YPR), 2022-2023
Course & Teacher Evaluation Data Analysis and Report Preparation – Spring 2023
HEC – National Ranking Data Collection
Workshop on Role of SDGs in development of PLOs and CLOs
Workshop on Preparation of Self-Assessment Report (SAR)
Participation in BASR meeting
SEPTEMBER Initiate SAR 1st Cycle of Academic Programs
Initiation of SARs Action Taken and Updating Process 2nd Cycle
Review the Implementation Status of Corrective Actions as per IPE/PGPR Implementation Plan
Initiate Faculty Satisfaction Survey – 2023
HEC – National Ranking Data Collection
Workshop on the subject of Effective Teaching Methodologies
Workshop on Preparation and Evaluation of Self-Assessment Report (SAR)
Participation in Board of Studies meeting
Participation in Academic Council meeting
Participation in Board of Faculty meeting
Participation in Executive Committee meeting
October Freshman Survey Data Collection Fall – 2023
Freshman Survey Data Analysis and Report Compilation– Fall – 2023
Data collection for Times Impact Ranking – 24
Submission of Data for HEC – National Ranking
Workshop on Continuous Quality Improvement (CQI)
Quality Assurance Sub-Committee (QAC) Meeting
Participation in Board of Studies meeting
Review and brief of HEC’s revamped QA Framework to all members of QEC Department
NOVEMBER Preparation plan of Self-Institutional Performance Evaluation (IPE)
Preparation of Self Postgraduate Program Review (PGPR)
Data Compilation of QEC Annual Report
Faculty Satisfaction Survey Data Collection – 2023
Submission of data on Times Higher Education portal for Times Impact Ranking – 24
Capacity Building Workshop for Faculty on Pedagogy
QAC Sub-committees’ meetings on Institutional teaching and learning Quality Framework and Ph.D. Graduate Quality Framework
Briefing session on “PSG-23 HEC Quality Framework” with Vice Chancellor
Preparation Plan of Program Self-Assessment Document and Institutional Self-Assessment Document
DECEMBER Action Taken Report 2nd> cycle
Preparation of Self-Institutional Performance Evaluation (IPE)
Preparation of Self Postgraduate Program Review (PGPR)
Faculty Satisfaction Survey Analysis and Report Preparation–2023
Data Preparation for QS Ranking
Capacity Building Session for Administrative Staff on Office Management
43rd Quality Assurance Committee (QAC) meeting
Initiation of preparation for Program Self-Assessment Document and Institutional Self-Assessment Document
Institutional Performance Report (IPR) preparation and follow up committee proposal
Developed and functional Quality related webpage at University’s official website with QEC personnel and focal persons
JANUARY Submission of SAR 1st> cycle
Review of Action Taken Report 2nd Cycle
Report Compilation and Approval of Self-Institutional Performance Evaluation (IPE)
Report Compilation and Approval of Self-Postgraduate Program Review (PGPR)
Preparation of QEC Annual Report
Graduating Students Exit Survey Data Collection— Fall 2023
Data collection process initiation of Alumni Survey 2023 in coordination with Career Service Office (CSO)
Data collection process initiation of Employer Survey 2023 in coordination with Career Service Office (CSO)
Presentation to Vice Chancellor on the Data Prepared for QS Ranking
Proposal for notification of IQAE Office and IQC as official independent bodies of CUST with Terms of references and guidelines according to the HEC’s revamped QA Framework
Preparation of University’s Quality Policy
Session for Brief of Revamped QA Framework to proposed Institutional Quality Circle (IQC); Deans, HODs and Student representatives
FEBRUARY Assessment Team (AT) Meetings for 1st Cycle
Implementation Plan against Self IPE and Self PGPR
Exit Survey Data Analysis and Report Preparation – Fall 2023
Action Taken Reports against Exit Survey-Spring 2023
Course and Teacher Evaluation Survey Data Collection – Fall 2023
Participation in QS Ranking Year 2024 Cycle
Participation in National QA Event
Professional Development session for faculty
Preparation of Program Self-Assessment Document Standards and Expectations
Preparation of Institutional Self- Assessment Document Standards and expectations
Proposal for notification of IPR Preparation Committee, IPR Follow-up Committee and RIPE Committee
MARCH Preparation of AT Report and Executive Summary for 1st Cycle
Implementation of Self – IPE and Self – PGPR Findings as per Implementation Plan for compliance
Collection of Departmental CRC Action Taken Reports
Freshman Survey Data Collection– Spring – 2024
Course and Teacher Evaluation Survey Data Analysis and Report Compilation – Fall 2023
Departments to Submit Action Taken Reports Against Alumni and Employer Survey – 2023
Departments to Submit Action Taken Reports Against Exit Survey – Fall 2023t
Administrative Staff Capacity Building Session
RIPE committees’ orientation by IQAE on QA Framework
Preparation of Program Self-Assessment Document Standards and Expectations
Preparation of Institutional Self- Assessment Document Standards and expectations
APRIL Share AT Report and Executive Summary of 1st cycle with Department
Report preparation of YPR 2023-24
Freshman Survey Data Analysis and Report Collection– Fall 2022
Preparation of Program Self-Assessment Document Standards and Expectations
Preparation of Institutional Self- Assessment Document Standards and expectations
Departments to Submit Action Taken Reports Against Alumni and Employer Survey – 2023
MAY Review of YPR 2023-2024 (Completion)
Capacity Building Session on CQI with Department of English – 2nd Session
Preparation of Program Self-Assessment Document Standards and Expectations
Preparation of Institutional Self- Assessment Document Standards and expectations
JUNE Initiation of SAR 3rd Cycle
Departments to submit Action Taken Report on 1st cycle SAR
Yearly Progress Report (YPR) FY 2023-2024 (Approval)
Course & Teacher Evaluation Survey Data Collection – Spring 2024
Exit Survey Data Collection – Spring 2024
45th Quality Assurance Committee (QAC) Meeting
Preparation of Program Self-Assessment Document Standards and Expectations
Preparation of Institutional Self- Assessment Document Standards and expectations

Self - Institutional Performance Evaluation 2022-23

Self-Institutional Performance Evaluation (IPE) of Capital University of Science and Technology (CUST) was conducted from 3rd to 4th January 2023. Self-IPE is considered to be an internal QA activity, carried out by each HEIs to assess the preparedness and capacity of the institution, ensuring institutional performance as per the required standards. It encourages institutions to adopt and implement QA standards and processes with a clear sense of transparency and accountability. This exercise supports institutions in developing their capacity, improving performance, and creating a quality culture. There are eleven IPE standards designed to assess qualitative and quantitative attributes representing academic, administrative and financial effectiveness of HEIs. Institution meeting the expectation against all the eleven standards (Mission and Goals, Planning and Evaluation, Organization and Governance, Integrity, Faculty, Students, Institutional Resources, Academic Programs and Curricula, Public Disclosure and Transparency, Assessment and Quality Assurance, and Student Support Services) are assigned the status of a recognized quality provider by the Higher Education Commission. CUST Internal institutional performance evaluation for the year 2022-23 was conducted by the following review committee comprised of both external and internal members.

Dr. Muhammad Sarwar Dean, Faculty of Education, IIUI
Dr. Sahar Fazal Dean, Faculty of Health & Life Sciences CUST
Mr. Asim Azhar Director QEC, MY University
Dr. Ahsan Mahmood Assistant Professor, MS Department CUST

The review panel, as per devised process conducted their meetings with all the relevant stakeholders including Vice-Chancellor CUST, Registrar, Deans, Directors, Faculty, and students. In addition to these meetings, the IPE panel also visited different university officials and gathered relevant information and evidences.

The University Portfolio Report (UPR) duly prepared by QEC including the required University Wide Data (UWD) was shared with the review panel before their formal visit. The review panel during the visit went through all relevant information and evidences related to each set standard provided in UPR. Representatives from different university departments were also invited by the review panel for interactive sessions and gathering of relevant information. The review panel shared their highest satisfaction about the level of effectiveness and commitment of university towards meeting these standards.

The recommendations and observations given by the review committee were communicated to the relevant quarter through Vice Chancellor’s Office.

The IPE Report for the year 2022-2023 reflects that CUST’s performance against all IPE standard are extraordinary and shows firm commitment of its leadership in implementing all QA standards. The role of university leadership and all relevant offices were appreciated in creating quality culture through engagement and active contribution of all concerned university officials and offices. The review team appreciated the role of QEC in implementing all the QA processes in its true spirit as per the vision of the Vice Chancellor.

Self - Post Graduate Program Review 2023-24

PGPR is the quality assurance activity conducted by HEC QAA or the HEI itself. The objective of the PGPR is to review and assess the performance of all the post post-graduate programs being offered at the HEI against set performance indicators. The Self Post Graduate Program Review (PGPR) of Capital University of Science and Technology for the year 2022-23 was conducted on 3rd – 5th January, 2023. The visit was planned to follow-up on the compliance of the university against last PGPR review findings as per HEC QA guidelines and policies. The panel was comprised of following including, two external and two internal members:

Dr. Muhammad Afzal Associate Professor, Mathematics, CUST
Dr. Nousheen Tariq Bhutta Assistant Professor, Management Sciences, CUST
Ms. Asmat Parveen Director, Quality Enhancement Cell, Foundation University, Islamabad
Mr. Umair Manzoor Deputy Manager, Quality Enhancement Cell, National University of Computer and Emerging Sciences (NUCES)

The panel showed its satisfaction on the overall effective implementation of QA standards for the 20 graduate programs including 10 MS/ M.Phil. and 7 Ph.D. programs being offered and appreciated the quality processes/ mechanisms followed and implemented by CUST as per HEC guidelines, CUST meets all essential requirements to run its Post Graduate academic programs, and the provision of resources is compatible with the international standards. The university has state of the art facilities for teaching and research. The review panel showed its satisfaction with the conducive learning environment provided to the students.

Self - Post Graduate Program Review 2022-23

The Self Post Graduate Program Review (Self-PGPR) of Capital University of Science and Technology for the year 2023-24 was conducted on 31th January – 1st February, 2024. The Self-PGPR panel comprised of two external and two internal members to review the PGPR proforma prepared by the QEC on the predefined guidelines by QAA-HEC. The panel comprised of:

Dr. Muhammad Latif Gondal Advisor/ Head AIOU, Islamabad
Dr. Usman Habib Associate Professor, FAST – NUCES, Islamabad
Dr. Ishtiaq Hassan Professor/ HOD, CE dept., CUST
Dr. Jaleel Ahmed Associate Professor/ HOD, A&F dept., CUST
Dr. Nadia Shamshad Malik Associate Professor, Pharmacy dept., CUST
Dr. Uzma Rani Assistant Professor, Psychology dept., CUST

Review panel during as per the process devised by HEC QAA, met with all the relevant stakeholders including Vice-Chancellor, Deans/ HODs, Faculty, and Students. They also inspected the infrastructure facilities including Classrooms, Library, Laboratories, Data centre, sports facilities, and University dispensary. The review panel then, prepared their report, including findings and recommendations. They have showed overall satisfaction with the quality processes/ mechanisms being followed and implemented by CUST as per HEC guidelines. They appreciated the availability of state-of-the-art facilities for teaching and research and mentioned that laboratories are well equipped with the latest equipment/apparatus as compatible with international standards.

The review panel shared key findings with the Vice-Chancellor CUST, Deans/ HODs during their exit meeting. The MS/MPhil and Ph.D. program being offered were found ‘OK’ as per guidelines/Criteria of HEC as the review panel showed its satisfaction with the effective implementation of QA standards required for 20 graduate programs including 13 MS and 7 Ph.D. programs.

The review panel also suggested few recommendations for further improvement of the academic governance of the university. CUST, QEC prepared the Compliance/ Implementation and action taken report in view of those recommendations and communicated to the relevant departments for the compliance prior the next PGPR review which is expected in 2025.

Self -Assessment Reports (SARs)

Self-Assessment of all the academic programs is important for assuring the academic quality of education and it also provides feedback to the department faculty and university administration to prepare the required action plan. The basic purpose of the self-assessment exercise is to maintain and enhance academic standards; i.e., enabling the promotion of students learning, verifying academic programs, ensuring institutional objectives and goals. Relevant documentations/ data of programs were gathered against eight set standards and thirty-one attributes through the Self-Assessment process, reviewed critically, and suggested important remedial action/steps for future improvement of the program. 37 programs offered at CUST including, 20 Post Graduate Programs and 17 Under-Graduate Programs have been already assessed through the self-assessment process suggested by HEC QAA.

Initially, the departments’ respective program teams prepared the Self-Assessment Reports which were submitted to QEC. The status of the SARs of the under graduate, graduate and post graduate programs was also shared with the HEC QAA through the YPR 2023 which was sent in August 2023. QEC then processed the assessment process through designated Assessment Teams. Assessment Teams recommended that all the programs meet the HEC requirements and assigned satisfactory status. Based on the AT report recommendations/findings, QEC prepared an Executive summary of each Program and submitted it to the University authority for perusal and approval. After the approval from the competent authority, the same executive summaries were forwarded to the concerned departments upon which the departments updated the Self-Assessment Reports which is also referred to as “Action taken Reports”.

Updated Self-Assessment Reports of the programs: BS Accounting and Finance, BS Psychology, MS Electrical Engineering, MS Mechanical Engineering, MS Engineering Management, MS Civil Engineering, MS Biosciences, BS English, MPhil Mathematics, PhD Mathematics, PhD civil Engineering, PhD Mechanical Engineering, PhD Electrical Engineering, PhD Biosciences, BS Biotechnology, BS Biosciences, BS Microbiology, MS Computer Sciences , PhD Computer Sciences in the second cycle were submitted during 2023 with the implementation and incorporation of the corrective actions suggested by the Assessment Teams. QEC reviewed these updated SARs for compliance. The second cycle of the SAR for the following programs was successfully completed in December 2023 and the loop has been closed.

The details of these SARs have been shared with the HEC QAA as part of the Yearly Progress Report in 2024. There are two programs BS Biochemistry and MS Accounting and Finance which are entering the first cycle and their program teams have prepared the SAR for the first time and submitted to QEC in January, 2024.  Assessment Teams have been constituted to review the SAR and the same process will be repeated.